Do you run a hotel? Then, you may need hotel reservation spreadsheet to log all of your guest’s reservation to make sure that your room is booked properly. It should be useful although especially if you are offerings your hotels through plenty of booking channels.
With popularity of Airbnb, everybody can rent their rooms even though they only have one room within their houses. Year 2020 should be a rough year to run this hotel business because of pandemic situation. If there is a possibility to cut unnecessary expenses, then it should be helpful. You should consider this Excel reservation template as one of your option to replace costly reservation software.
Here, you can find simple templates to manage your reservations or you can try the demo version for a comprehensive version of hotel reservation spreadsheet.
Hotel Reservation Spreadsheet
There are several models, from simple to advance models you can choose. Simple models will allow you to creatively edit it. Furthermore, you can learn how all Excel functions works.
Comprehensive Hotel Reservation Spreadsheet
What will you get from the comprehensive version?
Automated booking summary, including several important reports and summary that should save your time.
How to use it?
- Setup the spreadsheet. Set starting date of your reservation period. It can cover up to one year. It doesn’t have to start from January 1. It can start from any dates. Then, input your room information and its price. You can set different prices to similar rooms. It could be based on packages (with or without breakfast, one or two persons etc) or booking channels.
- Input reservation data. Any time guests are booking your room, you can type it in its booking worksheet. Data will be summarized in respective reports and booking calendars.
- Track and Monitor. You can open booking calendar, check checkin worksheet to see availability of particular rooms and dashboard to see analyze your bookings.
How this hotel spreadsheet will save my time?
All of your data will be summarized into :
- Availability Calendar. You can see room availability with additional markers, like booking channel or guest name. Also, there are colors to help you identify room availability at particular date.
- Checkin and Checkout report. You or your hotel receptionist can print checkin and checkout report daily to track incoming and outgoing guests
- Dashboard. Occupancy and rough sales revenue can be seen in this dashboard
You can move between modules easily using the front panel. It has booking calendar as well. It will help you to identify availability before you go into particular booking module quickly.
Try the demo version below to know more about this comprehensive hotel booking spreadsheet template.
Hotel Reservation Template - Demo Version (775.0 KiB, 373 hits)
Simple Hotel Reservation Spreadsheets
This simple Hotel Reservation Manager is useful for managing the availability of rooms in the hotel. It can be used to list the owned rooms and record the bookings. The listing is simply created in Excel and it is compatible with all version of Excel start from 2007 version and above. It consists of two worksheets, for room booking and calendar. On the room booking worksheet, you can list the information of guests and which rooms they are staying. It is also including the check in and check out dates. On the calendar worksheet, you will see when the rooms are mostly booked. It can be designed in monthly for obtaining the more detail views of the booking from day to day.
The reservation desk has crucial tasks to make sure the performance of hotel service towards the prospective guests. The staff on this front line has to be able to give the right information about the room availability. But, if you are managing larger hotel with more complicated reservation method, probably this simple excel template won’t be enough for you. You probably will need more sophisticated software which designed for hotel business.
Instead of hotel business, you can use this simple hotel reservation manager for managing your apartment, guest houses, villas or other related room rental purposes.
The first model consists two worksheets. Booking form and Calendar worksheet. Type any booking information in booking form. Do not forget to set room category and number in the table at the right side of booking table. Then you can see the number of available rooms at any dates in Calendar worksheet. Change month and year at respective fields. Scroll room bar up and down to see the availability of particular rooms, based on type or room numbers.
Hotel Reservation Spreadsheet - Model 1 (66.4 KiB, 1,490 hits)
This model is similar with the first model, except room type and number are in Calendar worksheet. Layout of reservation calendar is following the number of room numbers. Type room type and number at table at the left side.
For booking form worksheet, how to fill them are similar with the first one.
Hotel Reservation Spreadsheet - Model 2 (66.2 KiB, 1,545 hits)
The third model of hotel reservation spreadsheet has full one year layout. But, it has no booking form worksheet. It is to give you ideas on how to map available rooms inside the calendar. Put “1” for rooms that are still available and do not put any numbers for unavailable room fields.
Hotel Reservation Spreadsheet - Model 3 (35.9 KiB, 1,344 hits)
Your guests might want to hang around if they stayed in your hotel. Then, you might need another car rental reservation form if you provide that service. Furthermore, if your hotel is big and has a hall for holding a wedding or seminar, then you might need a hall reservation sheet for that purposes.
Hotel reservation spreadsheets above are simple ones. There are new reservation spreadsheets that are still in the making. I might also create a Youtube tutorial on how to create hotel reservation form later. But, in the mean time, you can explore all of those spreadsheets.